Knowledge sharing: definition and strategies of knowledge transfer

Knowledge sharing has emerged as a cornerstone for success in the rapidly evolving landscape of business and technology.  In this...
5 September 2023

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Knowledge sharing: definition and strategies of knowledge transfer

Knowledge sharing has emerged as a cornerstone for success in the rapidly evolving landscape of business and technology. 

In this article, we delve deep into the world of knowledge sharing: its definition, strategies, objectives, benefits, and models

By the end, you’ll understand how knowledge transfer can propel your organization forward.

What is knowledge sharing?

At its core, knowledge sharing refers to exchanging information, insights, and experiences among individuals, teams, or organizations. 

It involves disseminating expertise, skills, and valuable lessons, fostering a collaborative environment where knowledge is not hoarded but freely shared. 

This act of sharing extends beyond formal training or structured processes and encompasses informal conversations, discussions, and even the transfer of tacit knowledge.

Knowledge sharing: definition and strategies of knowledge transfer

This is a highly relevant strategy for the project’s continuity, considering that an employee may change roles, relocate, or move to another company. 

Failing to manage employee knowledge transmission properly exposes you to the risk of losing it, thereby wasting the time and effort invested in their training, development, and growth.

Based on what we’ve just discussed, the knowledge capital within a company catalyzes organizational growth and competitiveness

Additionally, there’s a transfer of knowledge and technology that can be described as vertical, originating from universities and research centers, benefiting all parties involved.

The reasons supporting the above are as follows:

  • Companies boost their innovation and competitiveness, enabling them to identify shortcomings or R&D issues (Research, Development, and Innovation).
  • Knowledge generators infuse their theories and analyses with context-based experience from market realities, increasing their value.

Fundamentals of a knowledge sharing strategy

Developing an effective knowledge sharing strategy requires careful planning and alignment with organizational goals. A robust strategy typically encompasses the following aspects:

Identification of Key Knowledge Areas 

Before sharing knowledge, it’s essential to identify the critical areas where expertise resides

This could range from technical know-how to industry-specific insights. By pinpointing these knowledge pockets, organizations can channel their efforts effectively.


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Creation of Accessible Knowledge Repositories 

To facilitate seamless sharing, organizations should establish easily accessible knowledge repositories. 

These could take the form of intranet portals, databases, or collaborative platforms like LMSs. This ensures that valuable information is just a few clicks away for those who seek it.

Fundamentals of a knowledge sharing strategy

Encouragement of Open Communication 

A thriving knowledge sharing culture thrives on open communication. 

Encouraging employees to ask questions, seek guidance, and engage in discussions can help break down silos and encourage the free flow of information.

Objectives of a knowledge sharing strategy

A well-crafted knowledge sharing strategy aims to achieve several objectives, including:

  • Accelerated Learning and Innovation: When knowledge is shared, learning accelerates. New ideas spark innovation, and individuals learn from each other’s successes and failures. This, in turn, leads to the creation of more innovative solutions.
  • Enhanced Problem Solving: With diverse perspectives and experiences coming together, knowledge sharing contributes to more effective problem-solving. Different viewpoints shed light on challenges from various angles, resulting in holistic solutions.
  • Employee Engagement and Satisfaction: A knowledge-sharing culture fosters employee engagement and satisfaction. When employees feel valued for their expertise and are given the opportunity to contribute, their morale and commitment to the organization grow.

Benefits of knowledge sharing

In light of these considerations, among the many advantages stemming from implementing a knowledge transfer strategy, we find the following:

  1. Rotation of Individuals in Different Roles: This allows for diverse experiences and insights.
  1. Cultivation of Assertive Communication Culture: Developing effective communication practices fosters better knowledge sharing.
  2. Establishment of Learning Culture Through Continuous Training: Ongoing training initiatives create a culture of constant learning.
  3. Facilitation of Routine or Model Replication: Sharing knowledge enables consistent implementation of routines or models.
  4. Encouragement of Intensive Interaction with Suppliers and Clients: Both formal and informal interactions with stakeholders promote knowledge exchange.
  5. Participation in Collaborative Projects with Knowledge-Generating Entities: Collaborating with knowledge centers like universities and research institutions nurtures innovation.
  6. Promotion of Detailed and Structured Market Observation: Careful monitoring of the market, competitors, and successful projects is encouraged.
  7. Integration of Mentoring for Personalized Knowledge Transmission: Mentorship serves as a channel for tailored knowledge transfer.

Effectively managing and overseeing what’s referred to as intangible capital – encompassing education, innovation, and development – requires adopting a knowledge transfer model tailored to your company’s specific needs.

What is knowledge sharing?

Knowledge sharing models

You can manage and structure knowledge assets in your company based on four essential models, which can be combined and are rooted in the management of scientific and technological knowledge:

  1. Conceptual: Knowledge is conveyed through symbols, images, and also through language.
  1. Systemic: This model involves understanding a specific system’s laws, principles, and relationships.
  1. Experimental: Learning comes from common team experiences.
  1. Routine: This is knowledge reinforced to solidify understanding.

In addition to these, there’s also an Informal model that completes the knowledge circle and continues its creation within the company through sessions like brainstorming.

At Smowltech, we value knowledge transmission as a significant asset. This is why our commitment to innovation and development is ongoing, leading to a high level of competitiveness. 

As a result, we offer proctoring solutions – online monitoring tools that provide secure environments for users during training, assessments, and educational activities.

Discover the practical solutions that our clients already enjoy by requesting a free demo. Experience the benefits firsthand and see how our solutions can work for you.


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